Records of processing activities
European Union, General Data Protection Directive, articles 13 and 14.
Registrar. University of Turku Department of Management and Entrepreneurship20014 UNIVERSITY OF TURKU
Contact information in the issues relative to the register. The contact person of the register uses e-mail address info@wis.fi.
Data protection officer.Camilla EngmanE-mail. DPO@utu.fiTel. +358 29 450 4361
Purpose and legal basis of the register.The purpose is to electrically maintain information about the WIS2018 event partner companies, communities, customers, the potential partners and other interest groups of the University of Turku for the following purposes: • Registering of participants in the event • Communication concerning the event• Marketing of the event• Research and teaching cooperation • Data acquisition related to the visits (University reports)• Other data acquisition related to the contacting and stake-holder cooperation • Contact person o Name o Addresses o Telephone number o Titleo Organization / affiliationo Food allergies / dietso Title of the paper o Article ID number
The legal basis for collecting personal data is contractual relation that has formed during the registration process.
Regular data sources of the register. The contact information is also registered in pursuance of event participation.
Delivery of data. The system is to be used inside the University. The information can be given according to each user role to the defined internal users.
Ground for the deliveries and the manner of delivery of data. The data is given in an electric form or, if necessary, as a paper copy. The data will not be given outside the European Union or European Economic Area.
Principles for the protection of the register. The information in the register is stored after good practice, good data protection and the requirements of law. The register has been protected with usernames, passwords, with function-specific and group-specific authority.
Entering the system requires a protected network connection. The use of the system requires a personal username and password.
The supplier of the system is Tapahtumakone Oy H2H, Telekatu 6 C, 20360 Turku (2823863-5).
Preservation time. Personal data and other information gained from registration are kept for 1 year after the event has ended. If law requires to keep the personal data for a longer period, University will follow its own regulations about archive preservation times.
Rights of the registered. The one that has been registered has a right to check the personal information about himself/herself stored in the register and to get the copies of it. The registrar has a right to ask to correct or remove the information in the register and the registrar may limit or resist the processing of information. The registrar has a right to ask remove the information to another register.
Registrar has a right to file a complaint in the Office of the Data Protection Ombudsman.
Contact person in matters concerning the rights of the registered is the University’s data protection officer.
Profiling. Data on the register will not be used in profiling.
The legal basis for collecting personal data. The legal basis for collecting personal data is contractual relation that has formed during the registration process. If necessary personal data is not given during the registration, event enrollment can’t be made.
From: Terhi Alatalo Sent: maanantai 7. toukokuuta 2018 11.06To: 'Mikko Hallanoro' <mikko@tapahtumakone.fi>; Hongxiu Li <hongli@utu.fi>Cc: Reima Suomi <reima.suomi@utu.fi>Subject: Data balance sheet for Tapahtumakone
Hi
Last week with a meeting with Mikko and Hongxiu I promised to find out things about data privacy.
I took Konsta’s data balance sheet and transformed it so it could be used at WIS2018.
Is there enough information Mikko? This data balance sheet would go to Tapahtumakone and participants could see it from there.
Data balance sheet
Registrar. University of Turku Department of Management and Entrepreneurship20014 UNIVERSITY OF TURKU
Contact information in the issues relative to the register. The contact person of the register uses e-mail address info@wis.fi.
Purpose of the register. The purpose is to electrically maintain information about the WIS2018 event partner companies, communities, customers, the potential partners and other interest groups of the University of Turku for the following purposes: • Registering of participants in the event • Communication concerning the event• Marketing of the event• Research and teaching cooperation • Data acquisition related to the visits (University reports)• Other data acquisition related to the contacting and stake-holder cooperation • Contact person o Name o Addresses o Telephone number o Titleo Organization / affiliationo Food allergies / dietso Title of the paper o Article ID numberRegular data sources of the register. The contact information is also registered in pursuance of event participation.
Delivery of data. The system is to be used inside the university. The information can be given according to each user role to the defined internal users.
Ground for the deliveries and the manner of delivery of data. The system is designed be used internally in the university of Turku. The data is given in an electric form or, if necessary, as a paper copy. The data will not be given outside the European Union or European Economic Area.
Principles for the protection of the register: The register has been protected with usernames, passwords, with function-specific and group-specific authority.
Entering the system requires protected network connection. The use of the system requires personal username and password.
The supplier of the system is Tapahtumakone Oy H2H, Telekatu 6 C, 20360 Turku (2823863-5).
Right of veto. The one that has been registered has a right to forbid the registrar from using information about the registered in its communication. The prohibition has to be made electrically or in writing and has to be addressed to the registrar.
Right of inspection. The one that has been registered has a right to check the information about himself/herself stored in the register and to get the copies from it. The inspection request has to be made electrically or in writing and has to be addressed to the registrar.
Repair of the information. The registrar corrects, removes or supplements the information in the register which is incorrect or unnecessary spontaneously or on demand. The one that has been registered has to be in contact with the person responsible for the registrar's.Integrations to the register. Data can be transferred from the contact register to the data warehouse (DW) of the University of Turku.
